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How to fill out the web submission form for projects
Page history last edited by Patricia Hswe 3 yrs ago
Here are some simple instructions how the form should be filled out:
This form can be filled out using both Cyrilic and Latin characters. All values in Cyrillic must be transliterated according to the Library of Congress system. The fields Creator, Manager, Participating, Funder and Host should be coordinated with The LC Name Authority File of The Library of Congress. If the name appears in those files, it should be listed in this particular way. This is especially important when the name is in Cyrilic and has to be transliterated. In most of the cases, when the name is not mentioned in The Library of Congress Authorities, the name should be listed in the way it appears on the web site.
| Submitter Name | Your name | | Submitter e-mail | Your e-mail address | | Name | Name of the project as it is listed on the web site. Example: Slavic Medieval Studies | | URL | http:// | | Creator | This information is usually listed on the project web page. Example: Alexei Dmitriev or University of Southern California. | | Manager | Use only if person or corporate body carrying on work is not original creator | | Participating | List of colaborating people or institutions, if applicable | | Funder | Separate funding organization, if listed on the project web site | | Host | Use only for web sites, when the project is hosted by a person or corporate body other than creator or manager | | Description | This field usually contains a free text description of the project | | Goal | The options here are only 3: access, preservation or scholarly analysis | | Digital processes | This field also works with a controlled vocabulary: scanning, OCR, keyboarding, encoding, NLP | | Inception | Date project was begun; yyyy/mm/dd | | Future plans | Plans to use new digital processes; plans to include wholy new collections (if mentioned on the web site). Free text. |
When all the information of the project is filled out, go to the bottom of the web-submission form and click on Continue to Step 2: Validate submission of new project. When you do that, the system will show the form and will ask you to correct any errors before continuing. After this revision, click on Continue to Step 3: Submit this project record. When this step is also completed, the information will appear in Microsoft Access under an ID that the database system will assign automatically. You can change the information in Microsoft Access, but this ID cannot be altered. If the project is deleted, the ID won't be assigned to any other project. After Step 3 in the submission process, you can close the window or continue with the next step that the system will offer: enter data for a new collection that this project might have.
To proceed with the next steps of project entry and classification, learn how to enter new projects in Microsoft Access.
How to fill out the web submission form for projects
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